Function of the commitee

Functions of the management committee of the

Kastellorizian Association of Vic Inc..

 

 

President/Chairman: Is the democratically elected head of the association. He must ensure that the articles of the Association are followed paying attention to it's philanthropic nature. His endeavour is to gather together the best possible group of specialists available who are dedicated to work for the growth of the association. He is a fundemental pivot for the Association as he ultimately bears the responsibility for the correct operation of the Association. This also entails the guidance and co-ordination of the office bearers and committee members. This is a solitary role that requires considerable time, effort,  creativity and family dedication. This role requires a person to be available, at all times, for all the committee and members to communicate with when they queries and/or issues. The president of the association has to represent the association at official functions and convey the message of the association if and as required.

 

Secretary: is individually the most important person next to the President. This person is responsibile for carrying out the administration of the entire association. The Secretary single- handedly must support the President and ensure they provide a back-up function. Duties or tasks may include items that the President needs to be made aware of or using initiative to 'fill in the gaps' at times. This person typically must be incisive, sensible, thoughtful, compassionate and, most importantly, be dedicated to the needs of the entire committee.

 

Vice Presidents: He/she must be available to take over from the President, if and as required, to ensure there is no interuption to the operation of the Association. This person is the right hand of the president and a main responsibilty is to complete the work that is required of the president when the president is unable to physically meet the demands. They are sometimes unappreciated and often have a penchant for becoming President one day.

 

The Treasurer: works closely with the Events Committee and budgets for each function, reporting back to the committee. The main role is to oversee the finances of the association and advise the committee on fiscal matters including bank accounts, investments and prepare budgets, reports and financial information which is ultimately forwarded to the Association's' accountant each year.

 

IT Manager: is called upon to maintain the information and technology systems of the Association. This typically involes the provision of systems to meet the information objectives of the Association. Most recently this has involved the generation of a website where information related to the Association and it's Greek culture is available. The role requires the co-ordination of  information and ensuring this is accurately and efficiently posted to the website. This person liaises with the other Committee members on a frequent basis in addition to ensuring all members are informed as to the status and direction of the Association through the the dissemination of information. The IT Manager is required to also focus on maintaining the interest of all ages and levels of the membership through its website activities.

 

Events Manager: is required to nominate the functions for the year and budget with the Finance Manager, reporting to the committee on the outcome of each completed function. He will co-opt people to carry out specific tasks for these functions and also form sub-committees or working parties in order that member attributes and social connections can assist in making a each function a success both socially and financially.

 

Membership Manager: is a person who maintains the database of all financial members. This person has to constantly amend the contact details of lost members and their relatives; to ensure growth of the contact circle of names and addresses, email information, and by the enlistment of new Kazzie members of Kastellorizian heritage.